Privacy Policy and Data Protection and the use of Cookies

In this Privacy Policy, Jonathan Wood Associates (otherwise referred to in this statement as; “we” or “us” or “JWA”) explain our commitment to privacy and demonstrate the policies and procedures we implement to protect your personal data, to explain about new data protection laws and the use of ‘Cookies’.

Who are we?

Jonathan Wood Associates | Registered in England: 7018578 | Vat Registered: 780-7745-94
Our website address is: www.jonathanwood.net

If you have any questions regarding your personal data and how we may use it, including any queries relating to this Policy, please contact us at: enquiries@jonathanwood.net

What personal data is collected and what do we use your information for?

When you contact us with an enquiry, whether that is through our website contact form, email, written correspondence, telephone or face-to-face, we log certain details about you as an individual representing your company. These can include your name, title, email address, company name, direct dial and mobile number.

We will use the personal data that is collected in order for you to receive a reliable service from JWA and to provide information on our services, in relation to projects that are in progress – on a lawful basis. We do not send out email newsletters or email marketing.

To perform a contract with you
• To take steps at your request prior to entering into a contract
• To decide whether to enter into a contract
• To manage and perform the contract
• To ensure our records remain relevant

Our legitimate interest
• For good governance, accounting, managing and auditing our business operations
• For market research, analysis and developing statistics
• To send you marketing communications only with your consent

Legal obligation
When you exercise your rights under data protection law and make requests
• For compliance with legal, regulatory requirements and related disclosures
• For establishment and defence of legal rights
• For activities relating to the prevention, detection and investigation of crime
• To verify your identity, engage in fraud prevention and anti-money laundering checks

Your consent
• When you request we disclose your personal data to other people or organisations
• When we process any particular categories of personal data at your request
• To send you marketing communications where we have asked for your consent to do so

Marketing
The CONTACT US form on our website asks for your name, company name, email address, telephone number and a message; this information is only in order for us to respond to your enquiry and provide infornation requested by you, and for costing/estimates related correspondence.

You are free to unsubscribe from our database at any time by emailing us on: enquiries@jonathanwood.net

Third Parties

We do not, and never will, share your personal information with any third parties.

Data retention period

We retain your data from our CONTACT FORM, WRITTEN CORRESPONDENCE or TELEPHONE DISCUSSION – as long as necessary – to deal with your request, and to continue to provide the information to you whilst a project is in progress – based on our legal and regulatory requirements.

Your rights under the General Data Protection Regulation

– The right to be informed
– The right of access
– The right of rectification
– The right of erasure
– The right to restrict processing
– The right to data portability
– The right to object

Rights in relation to automated decision making and profiling

If you would like further information about data protection you can visit the Information Com-missioner’s Office (ICO) at; www.ico.org.uk. The ICO is the UK’s independent authority set up to uphold information rights in the public interest and data privacy for individuals. We comply with all ICO regulato-ry and statutory requirements. You have the right to make a complaint to the ICO regarding the han-dling of your data.

Security

We implement appropriate organisational safeguards to protect against unauthorised or unlawful pro-cessing of personal data and against accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to personal data. Please be advised, however, that we cannot fully eliminate security risks associated with the storage and transmission of Personal Data.

Security of Personal Data

Should a breach of security occur, leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data, including breaches that are the result of both accidental and deliberate causes, we will notify the Information Commissioner’s Office of the breach within 72 hours from its discovery. We will also contact individuals where the breach is likely to result in a high risk to the rights and freedoms of those individuals.

COOKIES

The JWA website sets “first party” cookies through its use of Google Analytics. We use Google Analytics to provide us with non-personal site analytics, which in turn help us improve this website. Google Analytics tracking uses cookies in order to provide meaningful reports about web site visitors’ but they do not collect personal data about you. Google Analytics sets or updates cookies only to collect data required for the online statistical reports.

Most web browsers allow some control of most cookies through the web browser settings.

You may prefer to disable (opt-out) cookies on this site and on others, the way to do this is to disable cookies in your web browser. Refer to your browser website for more details on how disabling this could affect how a website functions.

To find out more about cookies, including how to see how cookies are set and how to manage and disable them please visit; www.allaboutcookies.org

CONSENT

If you continue to use our site after reading this Cookie notice, we will assume that you consent to the terms of our use of cookies during your visit to the JWA website.

GENERAL DATA PROTECTION REGULATION 2018

The EU law on personal data, the General Data Protection Regulation (GDPR), offers website visitors the right to receive particular, up-to date information on what data is registered about them, for what purpose, and where in the world it is sent (along with the possibility to prevent it from happening).

PHOTOGRAPHY

Any photographic images, artist’s representations or architectural images used on the JWA site are obtained through the consent of clients, purchased legally through stock image websites or are JWA’s own photographs.